Guidance for applicants
The DBS Update Service has been available to use since 2013. It is a system which allows you to ask us to check for updates against your existing DBS Disclosure Certificate rather than make a fresh application each time your DBS check need renewing. It also allows you to use your existing certificate with a different organisation.
The update service is free for volunteers to use, but you will have to pay (currently £13 a year) if your DBS check is for a paid job.
You can register with the update service in two ways online at www.gov.uk/dbs-update-service:
The DBS recommends you register with the Update Service once your DBS certificate has been received in the post. You will need to use the certificate number (shown on the certificate) to do this. However, be aware this must be completed within 30 calendar days of the certificate issue date.
You can register with the Update Service when your application is in progress. You will need your DBS application E number, which is generated online via the Ebulk processing system. Please contact the safeguarding team to ask for your E number if you wish to pursue option 2 (01604 723514 or 723516).
You will be given a subscription ID number which you need to keep a note of. Subscription to the Update Service is automatically renewed annually and you will be notified via email.
The Conviction and Barring information is kept regularly updated, although this information is not then shared with the diocese, which means that a renewal process is still required. However, the renewal process is much quicker using the DBS update service and only requires you to complete a safeguarding self-declaration form (DBS 4) and a consent for DBS processing form (DBS 17). You will not need your identity documents to be checked unless you have changed name or address.
However, if you have had a change of name or role(s) which differs from the check previously completed, you will need to complete a new DBS application.
You can check your own certificate online and you can view any checks that have (with your permission) been carried out against your certificate.